Project Management - Scheduling Projects Made Easy
July 4, 2008
Complex projects require sophisticated software and scheduling
tools, however simpler and more straightforward projects involving only
a few people over a relatively short period of time require a much simpler
approach.
Usually, a simple project will have a few steps which are dependent
on other steps taking place first, and will be relatively straightforward
to coordinate. An example might be creating and implementing a marketing
plan for a one person business, painting a single room, baking a cake,
planning a weekend away for two, building a garden shed etc.
With simple projects, a tool such as a Gantt chart may make over complicate
the project scheduling. Unless all team members are trained in the tool
then the use of the tool may itself lead to poor communication and an
unsatisfactory result.
A simple project such as those identified above may only require a timetable
and/or an action plan. All those in the project team should be communicated
with as to their tasks content and timing. Timetables can then be negotiated
and agreed, actions lists or diaries/calendars can be used for recording
and planning purposes.
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All projects have control points and required deadlines, where progress
is monitored and measured. In the event that a deadline is missed then
the overall impact on project completion time can be assessed, and if
necessary new timetables drawn up, re-negotiated and agreed.
Action Plans are lists of tasks/individual actions that are carried
out to achieve a single and objective or outcome - in this case, the
specific project. Action Plans focus on the achievement of a single goal,
the action may then be translated in to a to-do list/diary cum calendar
which cover many goals.
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About the author: Liz Cassidy, founder of Third Sigma
International is an author, Speaker, Trainer and Executive Coach dedicated
to facilitating results in the businesses, professional and personal
lives of her clients. For more information http://www.thirdsigma.com.au
